There will be a Meeting of the Town Council on Monday 18^th January 2010 at 7:30pm in the Council Chamber, Council Offices, Bromyard. The public are welcome to attend. See agenda, below...

AGENDA

Fire Procedure

Apologies

10/01    Declarations of Interest:

10/02    Chairman’s Report:

Please refer to your folders.

10/03    Clerks Report:

Please refer to your folders.

10/04    Correspondence:

10/05    Policing Matters:

10/06    To receive and approve the Minutes of the meeting of Council held on 21^st December 2009

10/07    Matters Arising from the Minutes:

10/08     Public Question Time:

15 minutes is allotted to this item.

10/09    Finance:

The A & F Committee met on 11^th January 2010 and recommend for Councils approval the following;

1. Financial Statement for December 2009

1. Income & Expenditure Summary to 31^st December 2009

1. Accounts for Payment

i) ACT Computers             Ink Cartridges                            69.69 incl. VAT

Northcliffe Media            Distribution Newsletter                24.84 incl. VAT

Leominster T.C.             MTF Admin Fees                       275.00 no VAT

NetSecrets Ltd              Domain Reg.                             115.00 incl. VAT

Brian Lane                     Grass Maintenance Nov              950.66 incl. VAT

M J Porter                     Repair H/C Window                    140.00 no VAT

M J Porter                     Repair H/C Window                    295.00 no VAT

Petty Cash                                                                    100.00

ii)          Better Welcome

Glasdon                        Lifebouy Equipment                    475.76 incl. VAT

Arien Signs                   Finger Posts                              1109.75 incl. VAT

The Order Book and monies for the above have been scrutinised by the A & F Committee Members.

1. The adoption of the Minutes of the meeting held on 14^th December 2009

1. e) Carpeting of Entrance Hall

The Admin & Finance Committee discussed the suggestion of the Complex  Management Committee that a new carpet be laid in the entrance hall of the Old Vicarage. After discussion the Committee recommend to Council that this be carried out but only after other more urgent works such as lighting and decorating have been completed.

1. f) Riverside Walk and Picnic Area

The Broadbridge Working Party has now turned its attention to the drainage of  the part of the field near to the embankment and has obtained quotations for   these works to be carried out.

Council is asked to approve;

a)   the acceptance of the lowest of the quotations in the sum of   £1733, towards which they can contribute £1200 from their  budget

b) That Council approve the Admin & Finance Committee recommendation that the shortfall of £500 be taken from       Reserves.

It is hoped that carrying out these works will go some way to alleviating the boggy area proposed to be used as a car park at a later date.

10/10    Reports of Town Committees:

Members are requested to report only on those items they consider to be of high    importance.

10/11    Reports of Outside Bodies:

Members are requested to report only on those items they consider to be of high    importance.

10/12    Planning Application:

DMNC/092844/O            Port House Farm, Winslow, Bromyard, Herefordshire HR7 4LW

Proposed erection of 175 dwellings with garages, sports pavilion and  pitches, community/youth building, landscaping and associated works.

This item is deemed to be of such importance to the Town that it will be discussed thoroughly in full Council. The Plans and associated documents, which are numerous, are available to be looked at in the office during normal office hours and members are urged to take advantage of this opportunity rather than try to assimilate a great deal of information just prior to the meeting.