There will be a meeting of the Planning Committee of the Town Council  on Monday 2009 at 7.15pm in the Council Chamber, Council Offices, Rowberry Street, Bromyard. Plans may be viewed from 7:10pm. This will be followed by a meeting of the Town Council at 7:30pm .

Agenda - Planning Meeting

Fire Procedure

Apologies.

09/77          Declarations of Interest:

09/78          Planning Applications:

Members are asked to consider if they wish to be represented at theNorthern Area Planning Committee on any of the applications listed below.

DMNC/092272/F            347 Winslow Road, Bromyard, Herefordshire, HR7 4TX

Proposed Dormer Bungalow

AGENDA - Town Council Meeting

Fire Procedure

Apologies:

Speaker:

Mr. John Argent, Chief Executive of HALO was due to attend the meeting but owing to a family bereavement is now unable to do so. He is not able to attend the January meeting due to a previous engagement but has offered to meet informally with the Chairman in January if members feel that would be acceptable. He is also suggesting that a member of the Town Council sits on the Bromyard Centre Customer Forum, which meets quarterly.

09/170  Declarations of Interest:

09/171  Chairman’s Report:

09/172  Clerks Report:

09/173  Correspondence:

09/174  Policing Matters:

09/175  To receive and approve the Minutes of the meeting of Council held on 16^th November 2009

09/176  Matters Arising from the Minutes:

09/177   Public Question Time:

15 minutes is allotted to this item.

09/178  Finance:

The A & F Committee met on 14^th December 2009 and recommend for Councils approval the following;

1. Financial Statement for November 2009
2. Income & Expenditure Summary up until 30^th November 2009
3. Accounts for Payment

i)          Cllr. Churchill                 Paint                                         107.38 incl. VAT

ii)          Mrs. Brownlees              Cakes for Remembrance Day      87.85 no VAT

Tenbury Town Band        Remembrance Day Service         80.00 no VAT

J. H. Halling                   Carpet Laying                            162.50 no VAT

Classic Carpets              Carpet                                      405.00 incl. VAT

A & E Pettifer                Various                                     59.64 incl. VAT

Public Hall                     Hire-Remembrance Day Tea       20.00 no VAT

B. Lane                         Grass Cutting (Oct)                    1033.46 incl. VAT

Viking Direct                  Stationery                                 228.81 incl. VAT

iii)         Better Welcome

Bromyard Launderette    Shop Front Grant                       707.50

C. Graham                    “           “                                   667.50

Cutting Edge                 “           “                                   258.75

SEZ                              “           “                                   297.50

David James Jewellery    “           “                                   539.00

Chemi care                    “           “                                  1578.50

C & C Laming & Son      “           “                                   2058.75

iv)         Parish Plan

ABC Print                      Printing of Plan                          2628.90 incl. VAT

The Order Book and monies for the above have been scrutinised by the A & F Committee Members.

1. The report of the Internal Auditor is attached and members are requested

a)     to formally accept the Report

b)     confirm the recommendation of the A & F Committee that Mr. Brooman   be appointed as Internal Auditor for 2009/10

1. Membership of Society of Local Council Clerks:

The Council’s membership of the above is about to run out and the Admin & Finance Committee recommend that Council continues its membership, the subscription to which is £231.00

1. The adoption of the Minutes of the meeting held on Monday 9^th November 2009

09/179  Car Parking – Complex Car Park:

The November Newsletter was distributed with the Hereford Admag during the week of 23^rd November and has also been on the Bromyard.info website. It contained an article on the  proposals to make a charge for the Old Vicarage Complex Car Park and residents were invited to comment on these proposals. By the deadline date of 7^th December, no comments have been  made verbally or in writing to the Clerk. After discussion at its meeting on Monday 14^th December  the Admin & Finance Committee recommend to Council the following;

a)         Approve the charges recommended by the Car Parking Strategy Working Party, which show an annual income of around £8,800 and to recommend to Council that these be implemented as from 1^st April 2010

b)         That the necessary equipment be purchased

c)         That the Car Parking Strategy Working Party be asked to look at a staffing policy and report back to the Admin & Finance Committee in the first instance.

d)         That the Complex Management Committee produce a Risk Assessment for the Car Park  at the earliest opportunity and perhaps enlist the assistance of Cllr. Harper who may have  some experience in this field

09/180 Grass Cutting – Town Green:

The Clerk was asked to ascertain the cost of additional cuts to the Town Green so that it is cut on   a weekly basis. This would involve an increase of 7 cuts at a cost of £175 + VAT. Members of the  Admin & Finance Committee recommend to Council

1. That the cuts are increased from Spring 2010 and that monies are taken from the Complex Budget.
2. That quotations be obtained for the Green to be top-dressed and seeded as soon as possible and before the additional cuts begin.

09/181  Heritage Centre:

The Admin & Finance Committee approved the decision of the Clerk to

1. Ask Mr. M. Porter to carry out repairs and replace dangerous windows in the Heritage Centre at a cost of £425.
2. Ask a qualified electrician to carry out an electrical test on the building to ensure that everything is in order.
3. The Admin & Finance Committee recommend that the Electrician also be asked to look at the electrical supply to the Car Park Ticket Machine

09/182  Good Governance and Councillor Training:

Attached members will find a report compiled by Cllr. Lester relating to Good Governance and Training, The Admin & Finance Committee recommends to Council that it adopt the 4   recommendations contained in the report and devise a programme of ‘informal training’.

09/183  Local Development Framework:

Members will be aware how important it is for the council to be proactive when looking at items to be included within the Local Development Framework. Cllr. Seldon has therefore asked that an item relating to a Swimming Pool for Bromyard be placed on the Agenda so that members can  discuss the possibility of a feasible site and how it might be financed.

09/184  Town Council Budgets and Setting of Precept:

Earlier on the Agenda members will be discussing the recommendations of the Admin & Finance   Committee in respect of the Complex Car Park and charges. Should the recommendations be  accepted there would be no change to the budgets as presented at the November meeting and Council is therefore asked to;

1. Approve the 2010/11 Budgets
2. Set a Precept of £139,000 for 2010/11

Should the recommendations not be accepted there will be implications to the Budget and the income figure will be reduced which will incur an increase in the Precept required.

09/185  Public Hall Representation:

At the November meeting it was agreed that time be given for members to consider if they would  be prepared to fill the vacancy on the Public Hall Committee. Councillor Pearce-Higgins and  Loveday already represent the Council on the Committee.

09/186  Bromyard Cluster Schools and Co-operative Trust Status:

Following the talk given to members by Rev. Clare Sykes, Trevor Hayes and Mark Foster in  November, Council is asked to formally endorse plans to form a ‘Co-operative Trust and to support these plans in any way possible

09/187  Highway Matters:

09/188  Reports of Town Committees:

1.         Kempson Players – Cllr. Seldon

1. A & F Committee – Cllr. Davis
2. Mayor’s Surgery – Cllr. Jacobsen
3. Joint Burial Committee – Cllr. Churchill
4. Broadbridge Development Working Party – Cllr. N. Davis
5. Car Parking Working Party – Cllr. Jacobsen
6. Web Site Working Party – Cllr. Jacobsen

09/189  Reports of Outside Bodies:

1. Herefordshire Council - Cllr’s Hunt & Seldon
   1. Public Hall Committee – Cllr. Loveday
   2. Chamber of Commerce – Cllr. Johnson
   3. Market Towns Forum – Cllr. Churchill
   4. Bromyard Grammar School Foundation -  Cllr Dick Davies
   5. Bromyard Relief in Need - Cllr Cave
   6. Bromyard in Bloom – Cllr. Churchill
   7. Bromyard Initiative (BARP) -  Cllr Lester
   8. Area Community Transformation (ACT) – Cllr. Pearce-Higgins
   9. Police & Communities Together (PACT) – Cllr’s Hunt or Seldon
   10. Parish Plan Working Party – Cllr. Churchill